Imagine how daunting it would be to draft emails from scratch every time. Not only is it boring, but it’s also time-consuming. That’s when creating email templates in Outlook comes in handy.
Once you know how to create a template in Outlook, you will never have to worry about drafting emails, as you can automate most of your work and save time. Follow through the article to learn how to make email templates in Outlook and use those well-crafted email templates next time.
Outlook is the most preferred mailing platform used globally.
It has 2 platforms – Outlook Client and Outlook Web and depending on your personal and business requirements, you can use any of them.
If you operate a business or need to send multiple business-related emails, we suggest you opt for Outlook Client. The method to create an email Outlook template differs on both platforms. We have curated both methods in the subsequent sections, so give them a good read.
The following steps will guide you in creating email templates in Outlook.
If you are using Outlook Client, follow the below steps and create a template:
Modifications in the template could be needed at some point, follow these steps to make the required changes in your pre-created template.
Note 📝 To delete an email template, you have to follow the same steps. Just select Delete in step 3 instead of the Edit option, confirm the deleting template submission, and you are good to go.
Use the following steps to access your templates in Outlook. Note that the steps can slightly vary in different versions of Outlook.
Now, after choosing the template to be used, you can make modifications in the email as required. Lastly, when you are satisfied with the text, enter the recipient email and hit the Send option.
Pre-drafted email templates serve immense benefits, so if you are still confused about whether to opt for email templates in Outlook,
here’s why you should consider creating one!
Creating an email template isn’t sufficient to make you email-savvy. Here are some tips that will help you draft emails more quickly and efficiently.
Businesses have to communicate now and then via email. Drafting an email from scratch is time-consuming and can take a toll on resources. Features like group emails and email templates are a great escape from daily tasks that take up your time.
Having an email template can be savvy in times of urgency when you are in a rush. Now that you know how to create a template in Outlook, make sure that you have different templates to send to different concerned parties in your business, it will provide you with a variety to choose from.
Ans: Yes. Outlook provides more customization options than other platforms. You can create several email templates in Outlook to cater to your business needs, to create templates, you can refer to the steps mentioned above.
Ans: Launch Outlook, and log in to your Microsoft account. Then new mail>> horizontal ellipsis (…) >>My Templates >> Add template>>Compose>> Save.
Ans: Either, you can create a Ribbon Shortcut for easy access to the Outlook template, or click on My Template to access it.
Ans: It is easy to manage email templates in Outlook compared to other email options. Click on My Templates to choose to edit, or delete obsolete templates.
Ans: Email templates in Outlook are pre-written emails, that can be modified while sending emails with some of the information remaining uniform.
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